Job Description


The Serviced Office Manager is an integral role within the business and requires excellent organisational skills combined with numeral accuracy and attention to detail.  The role requires the management of our serviced office facility therefore a professional attitude and ability to build professional relationships is essential.
 

Responsibilities

  • Oversea the rental of the serviced office units.

  • Liaise with potential tenants & current tenants to get the units let.

  • Input tenant data on systems, maintain and update system for all units.

  • Raise monthly invoices for additional services.

  • Monitor and chase receivable income.

  • Monitor the usage of facilities.

  • Ensure facilities are maintained to a high standard, to include ordering supplies and stock control.

  • Generate leads to fill vacant units, liaise with agents to fill any voids.

  • Agree License agreements & inventories for new tenants.

  • Agree deposit deductions upon vacating the unit and arrange necessary works for the new tenants.

  • Monitor any maintenance within the property. Liaise with our maintenance team and contractors to resolve any issues.

  • Liaise with accounts department to ensure all income & expenditure is correctly reflected.

  • Manage catering and cleaning contracts to ensure service is being delivered.

  • Be responsible for Health and safety for the building.

  • Carry out Risk Assessments and implement necessary action points that arise from them.    

  • Create and maintain Training Manuals for use of all equipment

  • Liaising with external contractors, to be responsible for all contracts to maintain the building such as;  Lifts, Internet, Security, Telecoms, Printing, Franking, Vending, Utility providers, Rates.


Experience

  • Previous experience in similar role would be ideal

  • Must have a ‘can do’ attitude with willingness to take on any challenge

  • Organisational skills

  • Diary management

  • Accuracy and high level of attention to detail

  • Knowledge of accounts and financial management

  • Awareness of property management processes

 

At JDi Property Holdings we offer the chance to work in a friendly team and in a business which values its people and their contribution, treats its staff with dignity and respect, recognising and rewarding their success.

If you feel that you would like to join us and that this role would suit your strengths, we would be delighted to hear from you!

 

Company

We have an extensive portfolio of over 250 properties within Hampshire.


Location
Segensworth, Hampshire


Hours
Full Time, 40 hours p.w